Records pertaining to the Society’s history, business, deliberations, website, and activities shall be collected and preserved in both paper and electronic copy in an archival depository the location of which shall be decided by the Executive Committee. The Secretary-Treasurer will be responsible for collecting records.

Access to the archives will be granted with or without restrictions to any person who applies for it in writing only after the Executive Committee’s approval has been secured and its terms communicated to the host institution. Access to sensitive materials such as correspondence dealing with matters of persons will be restricted. Such items as the Society’s constitution and its amendments, meeting minutes, committee reports, business correspondence, members’ petitions, financial records, programs of meetings organized in the name of the Society, ought to be deposited, preferably in original form, in the archives.