Data Sharing and Handling Guidelines
| ID Number |  | | |||
| Social security number |  | CRES, Slashtmp | | | Onbase, TechSelect CDI service |
| Assignment grade | | | | Canvas, Onbase, TechSelect CDI Service | |
| Course grade | | | | Canvas, Onbase, TechSelect CDI Service | |
| Home address | | | | Onbase, TechSelect CDI Service | |
| Phone Number | | | | Onbase, TechSelect CDI Service | |
| Advising notes (classes, schedules) | | | | AdRx, Onbase, TechSelect CDI Service | |
| Advising notes (regarding personal health information student has shared through email or in conversation) | | CRES, Slashtmp | | | AdRx, Onbase, TechSelect CDI Service |
| Credit card number | | | | You may not store this information | |
| Driver's license number | | | | You may not store this information | |
| IU Student/Staff information | Send through IU email to IU addresses | Non-email solution | Store on IU-encripted local hard drive * | Store on IUBox ** | Store on other IU Systems |
** DropBox and iCloud cannot be used for IU information. IU Box is no longer a storage option. See options for storing files at IU.
- For Data Protection and Privacy Tutorial, go to https://iu.instructure.com/courses/1556552.
- For information about transmitting confidential data, CRES, and Slashtmp, see https://servicenow.iu.edu/kb?id=kb_article_view&sysparm_article=KB0023453.
- AdRx is available at https://one.iu.edu.
- Contact techserv@iu.edu for access to TechSelect or Tiea Julian for access to OnBase.
- For more information, check IU Data Sharing and Handling tool: https://datamanagement.iu.edu/tools/dsh.html.